Privacy / Data Protection Policy for
[Company name]
Registered Under the Data Protection Act 1998
Registration No: [number]
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This policy is addressed to staff members, but is relevant to all aspects of data protection. |
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As an employee of Net Energy Internet you should be aware of the importance of complying fully with all of the policies of the company. |
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This data protection policy exists to: |
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protect your data; |
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protect the data of other members of staff; |
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protect the data of our customers and suppliers; |
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protect the data of the company; |
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comply with the law. |
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We are extremely concerned to protect your privacy and confidentiality. We understand that not only all employees, but also customers, suppliers and others with whom we come into contact with in our working day are quite rightly concerned to know that their data will not be used for any purpose unintended by them, and will not fall into the hands of a third party. Our policy is both specific and strict. If you think our policy falls short of your expectations or that we are failing to abide by our policy, do please tell us. |
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We are constantly vigilant for credit card or other fraud. We report all charge backs to a credit reference agency. If you have any reason to seek the return of money paid, please contact us rather than your credit card issuer. |
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Information may be unlawfully available to hackers and snoopers. We take no responsibility for this. The risk is no different from a similar risk in a bricks and mortar establishment. Except as set out below, we do not share, or sell, or disclose to a third party, any personally identifiable information collected at this site. If this policy should change in the future (most unlikely), then we shall provide notification in advance, and the opportunity for all users to indicate whether or not they would prefer that we do not provide the information to third parties as proposed. |
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We do not market to children. We do collect data on children over [15] years of age who may join to use [name of childrens’ area]. Such child members will inevitably visit other parts of the site and will be subject to whatever on site marketing they find, wherever they visit. |
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The Data Protection Act 1998 specifies 8 categories sensitive personal data that may be collected. These are:
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the racial or ethnic origin of data subjects; |
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their political opinions; |
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their religious beliefs or other beliefs of a similar nature; |
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whether they are a member of a trade union; |
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their physical or mental health or condition; |
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their sexual life; |
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the commission or alleged commission by them of any offence; |
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any proceedings for any offence committed or alleged to have been committed by them, the disposal of such proceedings or the sentence of any court in such proceedings. |
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We do hold data in one or more of the above categories. We do obtain your consent when holding such data. That consent is implicit in the individual giving the information to us. We destroy all sensitive personal data after it is no longer required.
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Here is the information we collect and why it is necessary to collect it:
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1. Employee Information
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This information is used:
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to maintain proper employment records for our own use; |
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to comply with legal obligations relating to employment. |
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to maintain salary records and to pay staff in accordance with our obligations; |
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to comply with our legal obligations relating to tax and money; |
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2. Customers and Client Information
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This information is used:
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to provide them with the products or services that they request; |
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for billing and accounting purposes; |
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to enable us to answer their enquiries; |
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for verifying their identity for security purposes; |
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for marketing our products and services; |
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to help make our Web site as useful to them as possible; |
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information which does not identify any individual may be used in a general way by us or third parties to provide class information, for example, relating to demographics or usage of a particular Web page, product, or service. |
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3. Domain name and e mail addresses
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are recognised by our servers and the pages that you visit are recorded. This information is used:
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in a collective way not referable to any particular individual, for the purpose of quality control and improvement of our site
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to send you news about the services to which you have signed up; |
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to tell you about other of our services. |
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4. Financial information, including credit card details
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This information is used to obtain payment for goods and services you have ordered from us. This information is never actually received by us. The page where this information is given by you is controlled by our contract merchant service provider, [name, optional]. Such information is automatically encrypted, and later decrypted for use. It never touches our system.
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OR
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4. Financial information, including credit card details
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This information is used to obtain payment for goods and services you have ordered
from us. This information is taken through a page certified as secure by [name security approval body]. You will note that this page has a web address starting "https", not "http". The additional "s" denotes its secure status. Such information is automatically encrypted as soon as you confirm it and passes in encrypted form to our contracted merchant service provider, [name optional], who automatically arranges the transfer from your bank account to ours. We store the encrypted version on our servers, to save you having to re-enter it when you buy from us again, after when it is automatically deleted. The encrypted information is retained for a period of [nn] months, when it is automatically deleted.
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5. Your [site name] personal profile
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Is available to be seen by members throughout the world. No contact details whatever are given out with it. This information is not used for marketing purposes of any sort. Information, which does not identify any individual may be used in a general way by us or third parties, to provide class information, for example relating to demographics or usage of a particular page or service. Some of this information is classified as sensitive information by the UK Data Protection Act 1998. We make the assumption that in giving this information to us, you consent to our holding it for the duration of your membership / for one year / until .
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6. Information request
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for a particular purpose, for example a personal profile, survey, job application form, or contest. This information will be used exclusively for the purpose for which you have provided it. Information is disclosed to third parties only where the third party concerned qualifies in whatever way the web site page requires. We will make absolutely clear on the face of the page, any intention to publicise the name of a winner.
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7. Affiliate information
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This is information given to us in the course of your business and ours as you have applied to join our affiliate scheme. Such information is retained for business use only. We undertake to preserve the confidentiality of the information and of the terms of our relationship. This information is used:
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Note: your Internet browser may produce a warning message. This is automatic and does not reflect on the high level of security built into our system.
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to maintain our accounts and affiliate records;
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for billing;
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to enable us to answer your enquiries;
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for verifying your identity for security purposes;
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to send you news about the services to which you have signed up;
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to tell you about other of our services.
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8. Business information
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This is information given to us in the course of your business and ours such as in relation to your application to partner with us or advertise with us. Such information is retained for business use only. We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect you and any partner to reciprocate this policy.
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9. Disclosure to Third Parties
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We only disclose information to third parties if required to do so to provide customers and clients with products or services that they request (including, but not limited to, domain name registrations, SSL certificates and e-commerce software). Information may also be transferred to companies outside of the European Economic Area (including, but not limited to, Canada, the United States and South Africa) solely for the purpose of providing them with the products or services that they request.
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10. Disclosure to Government and their Agencies
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We are subject to the law like everyone else. We may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
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11. Information request
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At any time you may review or update the personally identifiable information that we hold about you, by contacting us at the address below. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information.
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10 Web Site Cookies
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Our Web site may make use of cookies to track the amount of time visitors spend on our Web site, to store temporary information during their visit or for use with our live chat system.
This confidentiality policy has been compiled so as to comply with current UK, US and EU legislation, so far as we are aware. If you have any question regarding the confidentiality policy, please contact us at:
[your name and full contact details]
Now take me back where I was before reading this.
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| Copyright Andrew Taylor and Net Lawman Ltd 2002. May be reproduced only for the business
of a client of Net Lawman Ltd. |
